FLASH CARDS

3.01 Deploy and configure multifunction devices, printers, and settings

  • Printer

  • A device that creates images or text on paper. The term can refer to both the physical hardware (print device) and its software representation (logical printer).

  • Inkjet Printer

  • A printer type that sprays liquid ink onto paper. Commonly used for home and office printing needs due to its ability to produce high-quality color prints.

  • Laser Printer

  • A printer type that uses toner powder and laser beams to create images on paper. Known for fast printing speeds and high-quality text output, often used in office environments.

  • Printer Object / Logical Printer

  • The software component that represents the printer on a computer, managing print jobs and settings.

  • Print Device / Physical Printer

  • The actual hardware unit that performs printing tasks.

  • DPI (Dots Per Inch)

  • A measure of print resolution; the number of individual dots a printer can produce within a linear inch. Higher DPI values generally indicate better print quality.

  • PPM (Pages Per Minute)

  • A measure of print speed, indicating how many pages a printer can print in one minute. Monochrome text typically prints faster than color images.

  • ADF (Automatic Document Feeder)

  • A scanner feature that allows for the automatic feeding of multiple pages over a fixed scan head, improving efficiency for scanning multi-page documents.

  • PnP (Plug and Play)

  • A technology that allows a computer to automatically detect and configure hardware, such as a printer, without manual intervention.

  • OCR (Optical Character Recognition)

  • Software used to convert scanned text into editable digital documents by recognizing characters from a scanned image.

  • PDL (Page Description Language)

  • A language used by printers to describe the layout and content of a page to be printed, converting digital print commands into a raster file. Common PDLs include Adobe PostScript and PCL (HP Printer Control Language).

  • PS (Adobe PostScript)

  • A device-independent Page Description Language often used for professional desktop publishing and graphic design, known for its consistent output quality.

  • PCL (Printer Control Language)

  • A Page Description Language developed by HP, closely tied to specific printer models, typically offering faster print speeds than PostScript.

  • DHCP (Dynamic Host Configuration Protocol)

  • A network protocol used to automatically assign IP addresses to devices on a network, including printers.

  • FQDN (Fully Qualified Domain Name)

  • The complete domain name for a specific computer or printer on the internet, allowing users to connect to it via its name rather than IP address.

  • SMB (Server Message Block) / Scan to Folder

  • A network scan service that saves a scanned document to a shared network folder, requiring configuration with the path to a file server and proper user permissions.

  • Scan to Email

  • A network scan service that sends a scanned document as an email attachment, requiring configuration with an SMTP server.

  • Scan to Cloud Services

  • A network scan service that uploads scanned documents to a cloud storage account like OneDrive or Dropbox.

  • Secured Print

  • A security feature that holds a print job on the printer until the user authenticates directly with the device, preventing unauthorized access to printed materials.

  • Network Authentication

  • A security feature where a printer communicates with a directory server to authenticate users before allowing access to print services.

  • Local Authentication

  • A security feature where the printer itself stores a list of valid usernames and passwords, restricting access to authorized users.

  • Audit Log

  • A record of all print jobs processed by a printer, providing a trail of document activity for security and tracking purposes.

  • Automatic Duplex Unit

  • A printer feature that allows automatic double-sided printing, often available as an add-on component.

  • Finisher Unit

  • A printer add-on that provides additional finishing options, such as stapling, folding, and hole-punching.

  • MSDS (Material Safety Data Sheet)

  • A document that provides safety information about the materials used in a printer, including any special installation or handling considerations.

  • Wireless Print Interfaces

  • Wireless connection options for printers, including Bluetooth and Wi-Fi, enabling flexible placement and easy access without the need for physical cables.

  • Wi-Fi (Infrastructure Mode)

  • A wireless network configuration where the printer connects to a Wi-Fi access point, making it available to clients on the network via an IP address or FQDN.

  • Wi-Fi Direct

  • A wireless configuration that allows direct connections between the printer and client devices without needing a traditional Wi-Fi network.